Who fills out the export declaration form?

1, The basic functions and importance of export declaration forms

Export declaration form, as the name suggests, is an important document that exporters declare to customs before exporting goods. It records in detail the relevant information of exported goods, including but not limited to the name, quantity, value, trade mode, transportation mode, and destination of the goods. These pieces of information are crucial for effective customs supervision and serve as the foundation for customs statistics, taxation, and inspection.

The importance of export customs declaration is reflected in multiple aspects. Firstly, it is a prerequisite for customs to approve the release of goods. Only after the customs review and confirmation of the correct customs declaration can the goods be exported smoothly. Secondly, the information on the customs declaration provides a basis for customs supervision and statistics, which helps customs understand the dynamics and trends of international trade. Finally, the customs declaration is an important document for the exporter to legally export and enjoy preferential policies such as tax refunds.

2, The responsible party for filling out the export customs declaration form

In international trade practice, export declaration forms are usually filled out by exporters or their designated agents. This is mainly because exporters, as owners or sellers of goods, have the most comprehensive and accurate understanding of the information about the goods. Therefore, filling out the customs declaration form by the exporter can ensure the authenticity and accuracy of the customs declaration information, thereby avoiding customs inspection, taxation or punishment caused by information errors or omissions.

Specifically, the responsible parties for filling out export declaration forms can be divided into the following categories:

Exporter: As the owner or seller of goods, the exporter has the most direct understanding of the information about the goods. Therefore, in most cases, exporters will personally fill out the customs declaration form to ensure the accuracy and completeness of the information.

Freight forwarder: Freight forwarders are enterprises or individuals specialized in freight transportation agency business. They are familiar with the processes and regulations of international trade and understand the regulatory requirements of customs. In some cases, exporters may entrust freight forwarders to fill out customs declarations on their behalf, in order to reduce their own burden and improve customs clearance efficiency.

Customs broker: A customs broker is an enterprise specialized in customs declaration business. They have rich experience and professional knowledge in customs clearance, and can assist exporters in completing customs clearance procedures quickly and accurately. Although customs brokers are not directly responsible for filling out customs declaration forms, they play an important role in the customs declaration process, providing professional guidance and support to exporters.

3, Requirements and precautions for filling out export declaration forms

Filling out an export customs declaration is a serious and meticulous task that requires adherence to certain requirements and precautions. Here are some key points:

Accuracy: The information on the customs declaration form must be true, accurate, and error free. Any false, incorrect or omitted information may result in customs inspection, taxation or punishment. Therefore, when filling out the customs declaration form, exporters must carefully verify each item of information to ensure its accuracy and correctness.

Integrity: The information on the customs declaration form must be complete and comprehensive. This includes all relevant information such as the name, quantity, value, trade method, mode of transportation, and destination of the goods. Only a complete customs declaration can meet the regulatory requirements of customs.

Standardization: The filling out of the customs declaration form must follow a certain format and specifications. This includes using the correct units of measurement, filling in the correct customs code, providing necessary documents, etc. Only customs declarations that meet the standards can be accepted and approved by the customs.

Timeliness: The filling and submission of the customs declaration form must be completed within the specified time. According to customs regulations, export declaration forms are usually required to be submitted to customs within 24 hours before loading. Therefore, exporters must prepare in advance to ensure that the customs declaration can be submitted on time.