How to submit an export declaration form?

1, Preparation stage: Data collection and organization
Understanding export requirements: Firstly, exporters need to be familiar with the import regulations, customs requirements, and any specific trade agreements or restrictions in the target market. This includes understanding tariff rates, import license requirements, lists of prohibited or restricted imported goods, etc.
Collect necessary documents: According to customs requirements, export declaration forms usually need to be accompanied by the following documents:
Commercial invoice: detailing the name, quantity, unit price, total price, and other information of the goods.
Packing list: Describe the details of the items inside each packaging box, including quantity, weight, volume, etc.
Transportation documents: such as bills of lading, air waybills, or courier numbers, which prove that the goods have been shipped.
Certificate of Origin: certifies the place of production or manufacture of the goods.
Export License (if applicable): Certain goods may require prior export license.
Other specific documents, such as health certificates, quality inspection reports, etc., depend on the type of product.
Correct classification and valuation: Accurately classifying goods into appropriate customs codes (HS codes) and estimating their value reasonably is crucial to avoid tax errors and customs inspections.
2, Filling out customs declaration form: details determine success or failure
Choose the appropriate customs declaration method based on the type, quantity, value, and destination of the goods, such as general trade, processing trade, cross-border e-commerce, etc.
Fill in the customs declaration information:
Basic information: including exporter, importer, mode of transportation, port of origin/airport, destination port/airport, etc.
Goods information: Detailed list of goods name, HS code, quantity, unit, unit price, total price, packaging type, etc.
Special statement: If there are any special conditions or requirements, such as tax exemption, tax refund, license number, etc., they must be clearly marked on the customs declaration form.
Verification and correction: After completing the customs declaration form, be sure to carefully verify all information to ensure accuracy. Once an error is discovered, it should be corrected immediately to avoid further trouble.
3, Submitting Customs Declaration: Process and Precautions
Choose submission channel: According to the customs regulations in the region, you can choose online platforms such as electronic ports and single windows to submit customs declarations, or go to designated customs windows to submit paper documents.
Preparation before submission: Ensure that all documents are complete, formatted correctly, and have been electronically processed (such as scanned and uploaded) in accordance with customs requirements.
Submission process:
Online submission: Log in to the relevant platform, follow the instructions to gradually fill out and submit the customs declaration form and related documents. Pay attention to checking the stability of the network connection to avoid submission failures due to technical issues.
Window submission: Bring all paper documents to the customs window and complete the submission according to the instructions of the staff. Maintain patience and cooperate with customs inquiries and inspections.
Tracking and feedback: After submission, closely monitor the customs declaration status and respond promptly to any inquiries or requests from customs. If necessary, prepare additional documents or information to support the customs declaration process.
Handle abnormal situations: In case of customs inspection, tax adjustment, missing documents and other abnormal situations, remain calm, actively communicate with customs, operate according to instructions, and solve the problem as soon as possible.
4, Follow up: Ensure smooth customs clearance of goods
Pay taxes and fees: According to customs notifications, timely pay customs duties, value-added tax and other taxes and fees to ensure that goods are not detained.
Obtain release notice: Once the customs declaration is successful, the customs will issue a release notice or electronic release information, indicating that the goods can officially leave the exporting country.
Notify the consignee: promptly notify the importer or consignee of the customs clearance information of the goods, including the expected arrival time, pickup location, etc.
Record keeping: Properly preserve all customs declaration documents and feedback for future audits, tax refunds, or dispute resolution needs.