Who issues the export declaration form?

1, Definition of Issuing Entity for Export Customs Declaration Form
In international trade practice, the issuing entity of export declaration forms is not fixed, but varies according to specific trade patterns, national regulations, and customs supervision requirements. Generally speaking, export declaration forms can be issued by the following types of entities:
Exporter: As the owner or seller of goods, the exporter is required to fill out and submit an export declaration form in accordance with customs requirements when preparing to export the goods. Although exporters themselves do not directly "issue" customs declarations, the declarations they fill out must be reviewed and approved by customs before they can be considered valid. During this process, the exporter is responsible for the authenticity and accuracy of the contents of the customs declaration.
Freight forwarder: Freight forwarders are enterprises or individuals specialized in freight transportation agency business. In international trade, many exporters entrust freight forwarders to handle export customs clearance procedures on their behalf. After accepting the commission, the freight forwarder will fill out and submit the customs declaration form based on the goods information provided by the exporter and customs requirements. Although the freight forwarder fills out the customs declaration on behalf of the exporter, the legal responsibility for the customs declaration is still borne by the exporter.
Customs broker: A customs broker is a specialized enterprise engaged in customs clearance business, possessing professional customs clearance knowledge and experience. In some cases, exporters may entrust customs brokers to handle export customs clearance procedures on their behalf. After accepting the commission, the customs broker will be responsible for filling out and submitting the customs declaration form, and assisting the exporter in handling subsequent matters such as customs inspection and tax payment. The professionalism and experience of customs brokers can help improve customs clearance efficiency and reduce customs clearance risks.
Customs: Although customs is not the direct issuer of the customs declaration, they will review the authenticity, accuracy, and completeness of the contents of the declaration in accordance with national laws and regulations, customs supervision requirements, and international trade rules when reviewing the declaration. After approval, the customs will stamp the release seal or issue relevant certificates on the customs declaration, indicating that the goods have officially obtained the export license.
2, Key elements in the process of issuing export declaration forms
The accuracy of the content of the customs declaration: Every item of information on the customs declaration is crucial, including the name, quantity, value, classification, origin, trade method, etc. of the goods. These information must be true, accurate, and complete. Any errors or omissions may result in delayed customs clearance, inspection risks, or legal disputes.
Standardization of customs declaration format: Different countries and regions may have different requirements for the format of customs declarations. Exporters should strictly comply with the regulations and requirements of the local customs when filling out the customs declaration form, ensuring the standardization of the customs declaration format.
Timeliness of customs declaration submission: According to customs regulations, export customs declarations usually need to be submitted to customs within a certain period of time before the shipment of goods. Exporters should prepare in advance to ensure that the customs declaration can be submitted on time, avoiding delays in submission that may result in delayed goods or fines.
The legal responsibility of the customs declaration form: Whether it is filled out by the exporter, freight forwarder, or customs broker, the legal responsibility is borne by the exporter. Therefore, exporters should carefully choose reputable and experienced freight forwarders or customs brokers when choosing partners to reduce customs declaration risks.
3, Precautions during the issuance process of export customs declaration form
Understand local customs regulations: Customs regulations may vary in different countries and regions. Exporters should fully understand the regulations and requirements of local customs before preparing export declaration forms to ensure the legality and compliance of the declaration forms.
Strengthen communication with customs: During the customs declaration process, exporters should strengthen communication with customs, timely understand the review progress and possible issues, so as to take timely measures to solve them.
Retain relevant documents: Exporters should properly keep the customs declaration and related documents for future customs verification or tax refund applications.
Pay attention to changes in international trade policies: Changes in international trade policies may have an impact on the requirements of customs declarations. Exporters should closely monitor changes in international trade policies, adjust customs clearance strategies in a timely manner, and ensure the smooth export of goods.